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How to apply for and manage a grant

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Learn about applying for and managing a VicHealth grant or funding opportunity with these useful resources.

All VicHealth funding and partnership applications are made through our VicHealth Stakeholder Portal. 

 

You can log in to the Stakeholder Portal here

Log into Stakeholder Portal 

 

Whats on this page:

  • Applying for a grant - 5 tips to consider before you begin your application
  • Definitions of key terms (authorised representative, primary contact etc.)
  • Help with the portal (VicHealth Stakeholder Portal) - everything you need to know about applying for a grant or funding opportunity with VicHealth and support for accessing and navigating the portal.
  • Signing a contract - if you're visiting this page as a successful applicant, congratulations on being offered a VicHealth grant. Below you can find information about signing your contact to accept your grant offer.
  • Reporting and other successful applicant processes - if you're visiting this page as a successful recipient, congratulations on receiving a VicHealth grant. Below you’ll find detailed information about managing and keeping up with your grant requirements including uploading requirements to the Stakeholder Portal, and more.  
  • FAQ information for specific grant and partnership opportunities - each opportunity has its own more specific FAQ section. Navigate to the relevant opportunity via the 'open and upcoming' section of our funding pagehere.

 

Applying for funding from VicHealth? Don’t miss this important information

VicHealth funds organisations that benefit the health of Victorians. If you’d like to apply for some of this funding, first read the information below, then check the information on the web page for the specific funding opportunity that is relevant to your organisation. 

Preparation checklist

  1.  Are you eligible? - VicHealth funding is restricted to certain types of applicants. Check the General eligibility conditions below AND the specific eligibility criteria of the funding opportunity you’re interested in.
  2. Are you in time? - Late applications cannot be accepted. Please check the closing dates carefully.
  3. Are you insured? - You must be able to provide insurance certificates if requested by VicHealth. The type of insurance required differs – check the specific conditions of the funding opportunity you’re interested in.
  4. Do you need help? - Each funding opportunity has a VicHealth email contact point, and some provide additional support. Find this information via each funding opportunity’s web page or using the sections below.
  5. Don’t spend any money yet! - Don’t make any financial commitments based on the expectation that you will receive funding. Your application must first be assessed to make sure it meets all the criteria, and will also be assessed in competition against other funding applications.
  6. Start application - when you're ready, apply via the VicHealth Stakeholder Portal: 

    Stakeholder Portal 

 

Definitions of key terms:

  • Authorised Representative: This is the person you nominated in your application who has the authority to sign on behalf of your organisation.

  • Primary Contact: This is the main contact for your project, as nominated in your application. If your primary contact has changed, please advise VicHealth via email and provide the details of the new contact (salutation, full name, email address, telephone, position title). 

  • Contact who submitted the application: This contact holds access to your Grant in the Stakeholder Portal.

 

Please read information below and if you need support through this process, please email [email protected] and include the relevant grant or funding opportunity in the subject.

I need help with the VicHealth Stakeholder Portal

 

Everything you need to know about accessing and navigating the portal (VicHealth Stakeholder Portal) to apply for and manage a VicHealth grant.

 

  • I have created my new account but I have not received a confirmation email

    Once you register a new account, we will send you an email with a link to complete your registration. This is called your confirmation email. 

    Help tips:

    • Be sure to check junk/spam email folders in case the email is caught there. 
    • Check with your IT Department to confirm your email server accepts emails from a VicHealth domain address (@vichealth.vic.gov.au).
    • If you encounter an error message such as Your request cannot be processed at this time. The site administrator has been alerted, try clicking on Forgot your password?  and enter your email address. This will send you an email with a link to reset your password. Be sure to check junk/spam email folders in case the email is caught there.
    • Check your browser. Make sure you are using Google Chrome as this is recommended for the Portal.

     

  • I have forgotten my password or my username

    Click on Forgot your password? on the Stakeholder Portal login page, and enter your username. Your username is the email address you registered with. 

    Help tips:

    • If you have a Portal account, we'll send password reset instructions to the email address associated with your account.
    • If you don’t receive an email, be sure to check junk/spam email folders in case the email is caught there.
    • If you don’t have a Portal account, an error message will appear. Click Not a member? Register here to create an account. 

     

  • How can someone else from my team make changes to my application

    Our portal only allows the original user who submitted the application to view it and make changes. 

    Help tips:

    • The original submitter needs to log in using their registered account (linked to the application) and make any changes on the other’s behalf. 
    • If this contact needs to be changed, please get in touch with VicHealth via email ([email protected]) and to advise the full details of the new grant contact (salutation, name, email, telephone, position title).

  • How do I find my organisations application

    You can view your organisation’s existing successful grant application by clicking on ‘My Applications’ button, after you’ve logged into the portal. Submitted or draft applications can be found in the ‘My Applications’ tab of the portal.

    The ‘My Applications’ tab defaults to the ‘Draft Applications’ view automatically.

    To view a submitted application, click on the drop down arrow, next to ‘Draft Applications’, select ‘Submitted Applications’. Your Submitted applications will be listed. 

  • I have logged in but I cannot see the report or page that I need to access

    We recommend that you check which internet browser you are using. 

    Help tips:

    • Our Portal works best with Google Chrome, so try using Google Chrome or Firefox if possible. 
    • We do not recommend using Internet Explorer, Edge or Safari.
    • Check if your browser view is zoomed in. It may be that your browser view is cutting off the screen. E.g. you may need to scroll across or zoom out to see all buttons on the Portal.

  • I need help signing a contract

    If you're visiting this page as a successful applicant, congratulations on being offered a VicHealth grant. Below you can find information about signing your contact to accept your grant offer.

  • How do I sign my contract?

    Your contract will be sent by email to the Authorised Representative mentioned in your notification email. The email will have a subject line similar to: Signature requested on {The document name} and this email will contain a secure link to sign your contract.

    Open your contract by clicking the Review and sign button.

    Help videos for how to sign are available on the Adobe Sign website here

  • Someone else needs to sign the contract.How can I send it to them?

    In your Adobe Sign email, there is a link to delegate the signature to someone else.

    In your Adobe Sign email, click the delegate link and enter the details of the person who should sign on the Delegate this document page. Don’t forget to double check the email address before entering it into the delegate field.

    You also have the option of entering a message directly to your delegate. 

    Help videos for how to delegate your signature are available on the Adobe Sign website here

  • I need a signed copy of my contract

    Adobe Sign will automatically send you a PDF version of your contract once it is signed.

    Contact VicHealth if you need a copy by emailing [email protected] with your grant code. We will send you a grant code for your successful grant application, when we get in touch with the outcome of your application. If unsure, you can refer to your Project Title and organisation name when contacting VicHealth.

    The format of the code is OPP-xxxx.

  • Reporting and other successful applicant processes

    If you're visiting this page as a successful recipient, congratulations on receiving a VicHealth grant.

    Below you’ll find detailed information about managing and keeping up with your grant requirements including uploading requirements to the Stakeholder Portal, and more.

  • How do I submit my Progress Report

    The steps for submitting a progress report are as follows: 

    1. Progress Reports are submitted via the Portal.
    2. In the Portal, click the More dropdown button on the top right and select ‘My Reports’
    3. In the My Reports section, click the dropdown in the middle of the page to select ‘Draft Reports’ and view all draft reports.
    4. Once you can see the progress report click on the dropdown on the right and click ‘Edit’
    5. You can now complete the progress report. Once you have finished and get to the end click ‘Submit’. This will send the progress report to VicHealth and send you an email to confirm your submission.
    6. You can view your submission by clicking the dropdown in the middle of the page and selecting ‘Submitted Reports’. Then click on the dropdown of the right of the submitted report and select ‘View’ to view your submission. 


    Progress Report Templates for Big Connect and JumpStart! Round 1 will be updated shortly.

  • What is required for the Final Report

    Reimagining Health:

    • If you received over $10k in funding, see the template here for a preview of your Final Report questions.
    • If you received under $10k in funding, see the template here for a preview of your Final Report questions.

     

    JumpStart! and Big Connect:

    Reports will be updated shortly, or reach out to [email protected]

     

    The steps for submitting a final report are as follows: 

    • Final Reports are submitted via the Portal (VicHealth Stakeholder Portal).
    • In the Portal, click the More dropdown button on the top right and select ‘My Reports’.
    • In the My Reports section, click the dropdown in the middle of the page to select ‘Draft Reports’ and view all draft reports.
    • Once you can see the Final Report click on the dropdown on the right and click ‘Edit’.
    • You can now complete the Final Report. Once you have finished and get to the end click ‘Submit’. This will send the report to VicHealth and send you an email to confirm your submission.
    • You can view your submission by clicking the dropdown in the middle of the page and selecting ‘Submitted Reports’. Then click on the dropdown of the right of the submitted report and select ‘View’ to view your submission.
    • For grants over $10k, VicHealth will process your associated payment within 7 days

     

  • How do I submit an Aquittal

    For grants below $10,000 – VicHealth will contact you and advise if you are required to participate in an Acquittal. In the meantime, keep records of how you are spending your grant funds which you can produce, if requested. 

    For grants above $10,001, refer to the Acquittal template for what you are required to include. Instructions will be provided by VicHealth closer to the due date of your Financial Acquittal.

  • What is my contract

    • Grants $10,001 or above are required to sign a Funding Agreement.
    • Grants up to $10,000 are required to sign a Letter of Offer.
    • This is the document which outlines your grant requirements. VicHealth also outlined these requirements in the grant guidelines.

  • I need a signed copy of my contract

    Adobe Sign will automatically send you a PDF version of your contract once it is signed.

    Contact VicHealth if you need a copy by emailing [email protected] with your grant code. We will send you a grant code for your successful grant application, when we get in touch with the outcome of your application. If unsure, you can refer to your Project Title and organisation name when contacting VicHealth.

    The format of the code is OPP-xxxx.

Artwork by Dexx (Gunditjmara/Boon Wurrung) ‘Mobs Coming Together’ 2022
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Artwork Credit: Dexx (Gunditjmara/Boon Wurrung) ‘Mobs Coming Together’ 2022, acrylic on canvas. Learn more about this artwork.