Last updated: 05 Mar, 2021

Learn about applying for and managing a VicHealth grant with these useful resources.

All VicHealth funding and partnerships applications are now through our VicHealth Stakeholder Portal.

Applicants must first register an account through our portal, and we recommend you read all the specific grant related materials including guidelines available on the relevant funding page here. 

I need help submitting my application through the VicHealth Stakeholder Portal View more
 Common questions Solutions
How can I change my password? 
Click on Forgot your password on the Stakeholder portal login page, and enter your email address. This will send you an email with a link to reset your password. Be sure to check junk/spam email folders in case the email is getting caught there. 
 
I registered through the portal but haven’t received confirmation yet? 
If you browse to the Stakeholder Portal and click on the Not a Member? Register here link and specify your details this will send you an email with a link to complete registration. Be sure to check junk/spam email folders in case the email is getting caught there. Check with your IT Department to confirm your email server accepts emails from VicHealth domain address (@vichealth.vic.gov.au).  

If you’ve already tried to register, and you encounter an error message such as Your request cannot be processed at this time. The site administrator has been alerted, try clicking on Forgot your password on the Stakeholder portal login page, and enter your email address. This will send you an email with a link to reset your password. Be sure to check junk/spam email folders in case the email is getting caught there.  

Make sure you are using Google Chrome as this is recommended for the Portal.  
Nothing is appearing when I click on ‘Current Opportunities’, I can’t find where to apply?   Our Portal works best with Google Chrome, so try using Google Chrome or Firefox if you’re able to. We do not recommend using Internet Explorer or Safari. Once you’ve checked your browser, is your browser view zoomed in? It may be that your browser view is cutting off the screen. E.g. you may need to scroll across to the right hand side or zoom out to see the apply now arrow. See ‘How do I start a grant application’ below for more. 
Can I save my draft application and then come back to it?   Yes, our online application form will allow you to save and resume your application later, when you need to. We can't accept applications that are incomplete - so don't forget to go back and submit. 
 I can’t find my organisation’s application?   You can view your organisation’s existing successful grant application by clicking on ‘My Applications’ button, after you’ve logged into the portal. Submitted or draft applications can be found in the ‘My Applications’ tab of the portal. The ‘My Applications’ tab defaults to the ‘Draft Applications’ view automatically. To view a submitted application, click on the drop down arrow, next to ‘Draft Applications’, select ‘Submitted Applications’. Your Submitted applications will be listed. 
 I submitted my organisations grant application, and now another person needs to make changes, how can they do this?   Our grant application portal only allows the original user who submitted the application to view it and make changes. The original submitter needs to log in using their registered account (linked to the application) and make any changes on other’s behalf. If the contact needs to be changed, get in touch with VicHealth via email [email protected] to advise the full details of the new primary contact (salutation, name, email, telephone, position title).  
How do I start a grant application?   Once you’ve logged into the Stakeholder Portal, click on the Current Opportunities tab from the Home Page. Current grant application forms will appear in a list. On the right hand side of the grant you would like to apply for, click on the down arrow, and then select Apply Now. 

Make sure you use one of the following Internet browsers to access the Portal: Google Chrome or Mozilla Firefox. Internet Explorer is not recommended.  
How can I contact VicHealth for help?   For general portal related questions you can email: 

[email protected]  

If you need specific advice on your application, you can email our team. For Reimagining Health grant: 

[email protected] 

Research Grants/Fellowships: [email protected]

If you prefer to speak with someone, you can request for someone to call you. 
I made a mistake on my application, how can I fix it?   If you have already submitted your application, contact VicHealth with your application reference number and let us know you’ve made an error.  

We can roll back your application to ‘draft’ status in the Portal, which will allow you to make edits as needed. Please don’t submit a new application as this will create duplicate records. Also, make sure you get in touch with plenty of time before the closing date, as we may not be able to meet last minute requests. 
If your application is still in draft, you can edit it via the My Applications tab in the Portal before submitting. 

I’ve received a grant, I need help with what comes next? View more

For more information on the Impact Research Grants, including application guidelines and key dates visit our funding page.

 Common questions Solutions
 
How do I sign my agreement? 





The person you nominated in your application for signing the agreement will receive an email from Adobe Sign with a link requesting their signature. The timeline for when you can expect this email will be sent to you, when we let you know the outcome of your grant. Be sure to check junk/spam email folders in case the emails are getting caught there. 
Where can I add my bank details for the funding? 

You can update your organisation’s bank details from the home page of the portal. Just click on the ‘Bank details’ button and you’re on your way to being paid as per the payment schedule outlined in your funding agreement. 

Please note you will need to include a subject, account name, bank account number, type, bank account BSB. 

For step by step instructions find our detailed guide here and go to page 7 & 8.

How do I submit my progress report? 

You can submit your progress report through your Stakeholder Portal account, clicking on the 'More' button on the top right menu bar, select the 'My reports' option and follow the steps.

For step by step instructions find our detailed full guide here.  

 How do I submit my target population form report?  

You can submit your target population report through your Stakeholder Portal account, clicking on the 'More' button on the top right menu bar, select the 'My reports' option and follow the steps.

For step by step instructions find our detailed full guide here and use pages 9 to 14.

Our primary contact has changed, how can I update this on the form?  Get in touch with VicHealth via email [email protected] to advise the full contact details of the new primary contact (salutation, name, email, telephone, position title). The grants team will need to ensure the correct Portal account is linked with your grant.  
I have a question about my grant what can I do?   To speak with someone at VicHealth, you can submit a question via the Portal, or you can get in touch via email about the Research Grants/Fellowships at [email protected] and our Reimagining Health grants at [email protected]
I can’t find my application code to use when I contact VicHealth, where can I find it?  We will send you a reference number for your successful grant application, when we get in touch with the outcome of your application. If unsure, you can refer to your Project Title and organisation name when contacting VicHealth. 
How to submit your acquittal?   Acquittal template (for all grants over $10K and a sample of $3-$10K grants) available here.

I need help with my Reimagining Health Grant application View more

For more information on the Reimagining Health grants, including guidelines, application templates and tips visit website here. 

     

    Common questions


     Where do I find the grant guidelines?  Access the grant guidelines here.

    How do I complete a budget template?

     

    How do I complete a workplan template?

     

    I need translated guidelines, where can I find them?

    Access the grant guidelines in Arabic, ItalianGreeksimplified Chinese and Vietnamese.  

    How can I check if I’m eligible to apply?

    Read the eligibility criteria listed in the guidelines. VicHealth cannot provide advice on determining an organisation type, it’s up to applicants to check this before applying. Some helpful hints for how to do this are listed in the Application Drafting Tool.
    A list of organisations which are not eligible to apply is also listed on the Reimagining Health website.

    Where do I find a copy of the application questions?

    Do I need to add supporting evidence to my budget, e.g. quotes?

    There is an Explanatory Commentary column in the Budget Template, where applicants canindicate if they have confirmed costings via a formal quotation, however, VicHealth doe snot requirfurther supporting evidence at the application stage of uploading a quote is not required.

    Can I speak to someone at VicHealth about my idea?

    Due to volume of enquiries, and in fairness to all applicants we cannot provide feedback on individual ideas or provide advice. To speak with someone at VicHealth, you can submit a question via the VicHealth Stakeholder Portal, or you can get in touch via email at [email protected] and request for someone to call you.

    How do you define some of the items listed under ‘What can funding be used for’?

    • Assets: Owned by the organisation, have value to the organisation's day-to-day operation 
    • Capital works: Any building or construction works that would create a new structure or significantly alter an existing structure. 
    • Equipmentitems purchased for use in the activity that is being funded, equipment may be used after the funded activity ceases but it is needed for the activity.
    • Infrastructure (including IT infrastructure) and building works: works that create a new structure or significantly alter an existing structure (include physical and non-physical such as IT).

    • IT infrastructure:any components (hardware, software, facilities and services) that support the delivery of business systems and IT-enabled processes. This would include any websites, apps or computer software that entities are seeking funding for.

    • Purchase of land: The purchase of land (note, this does not include rent or lease of venue to deliver funded activities).
     

    Can I submit more than one idea, or more than one application?

    Yes – provided each application presents a unique, distinct idea, an organisation can submit more than one application. Multiple applications won’t necessarily increase change of success. We’d emphasis equality over quantity, but the application process is easy and we want great ideas coming in, so we won’t be limiting organisations to just one chance at submitting one idea.

    Can my organisation apply with an idea or a project which has already been funded by another grant? E.g. extending the scope of project

    Yes - in this round, we are not looking solely for new ideas. VicHealth funding can be used in addition to existing funding, to contribute to improving, amplifying or creating greater health benefits for the Victorian community. Be clear in your application about the benefit the Victorian community will receive as a result of additional funding provided by VicHealth. It's not just about continuing delivery of an existing project. It's about continuing to deliver, with additional funding to do something slightly different, to have a better health outcome.

    Can our application focus on Victorians in older age groups?

    Ideas that focus on older groups will be expected to address barriers relating not only to age, but to socially determined circumstances such as income, cultural background, gender or where they live. More information on the priority population groups and themes can be found on the Reimagining Health website.

     

    If you want to learn more about the steps outlines above, download our guide.