Last updated: 05 Apr, 2018

Applying for funding from VicHealth? Don’t miss this important information

 

VicHealth funds organisations that benefit the health of Victorians. If you’d like to apply for some of this funding, first read the information below, then check the information on the web page for the specific funding opportunity that is relevant to your organisation. 

Five key points before you begin

  1. Are you eligible?

    VicHealth funding is restricted to certain types of applicants. Check the General eligibility conditions below AND the specific eligibility criteria of the funding opportunity you’re interested in.

  2. Are you in time?

    Late applications cannot be accepted. Please check the closing dates carefully.

  3. Are you insured?

    Proof of insurance must be included with your application. The type of insurance required differs – check the specific conditions of the funding opportunity you’re interested in.

  4. Do you need help?

    Each funding opportunity has a VicHealth email contact point, and some provide additional support. Find this information via each funding opportunity’s web page.

  5. Don’t spend any money yet!
  6. Don’t make any financial commitments based on the expectation that you will receive funding. Your application must first be assessed to make sure it meets all the criteria, and will also be assessed in competition against other funding applications.

General information about VicHealth View more

VicHealth is a pioneer in health promotion. We work with partners to discover, implement and share solutions to the health problems facing Victorians. We seek a Victoria where everyone enjoys better health and wellbeing.

Our vision is for one million more Victorians with better health and wellbeing by 2023.

We are committed to five strategic imperatives that have the greatest potential to reduce disease burden and bring about the greatest measurable health gains. These are: promoting healthy eating, encouraging regular physical activity, preventing tobacco use, preventing harm from alcohol and improving mental wellbeing.

General eligibility conditions View more
  • VicHealth can only provide funding to incorporated bodies. If you are part of an unincorporated body, you can only receive funding if your application is made under the auspices of another eligible organisation.
  • VicHealth can only provide funding for programs that will be delivered in Victoria.
  • VicHealth cannot fund an organisation that receives any funding, sponsorship or any other kind of endorsement from any person or organisation involved in or affiliated with the production, manufacture or marketing of tobacco, smoking or tobacco related products, or that endorses, promotes, sponsors or otherwise is affiliated with tobacco, smoking or tobacco related products.
  • If your organisation has received VicHealth funding before, a full accounting of that previous funding must have been accepted by VicHealth (see Important conditions of funding below).
  • Your funding application must meet the specific requirements of the funding opportunity, and must be received on time. Your application and supporting documentation must not contain incomplete or fraudulent information.
  • Funding can’t be provided for activities that have already taken place.

Specific eligibility requirements

  • Each program has specific eligibility requirements, so it is important that you carefully read the program information and guidelines before starting your application. You can find these eligibility requirements on each funding opportunity’s web page.
Getting help with grant applications View more
  • If you need help with your funding application, check the funding opportunity’s web page first. It will have a list of answers to Frequently Asked Questions. The web page will also say who can apply for the funding, what the closing date is and how to contact VicHealth if you have any questions.
  • Some funding opportunities offer additional support for applicants, such as workshops or background information. Others simply give you an email contact point.
  • If you do have questions, try to ask them well in advance of the closing date, so that VicHealth staff have time to help you.
  • If you require assistance with your application because of accessibility or language-specific needs, please contact VicHealth as soon as possible.
  • VicHealth can’t provide any financial help for you to complete your application. If you spend money on attending workshops, developing material for your application or legal fees, you will need to cover this yourself.
Important conditions of funding View more
  • If VicHealth decides to give you funding, you will have to sign a contract with VicHealth. The contract will say what you must and must not do with the money we give you.
  • You will have to show VicHealth complete records of how you spend any funding we give you. This is called an acquittal report. We will provide you with a template you can use for this report.
  • If you receive VicHealth funding of $100,000 or more, your acquittal report must include an independent auditor’s review of your financial records. You will have to pay for the auditor’s review, so please allow for this cost when applying for funding.
  • If you don’t provide a satisfactory acquittal report for your funding, you will not be able to apply for any more VicHealth funding in the future.

Legal responsibilities

  • When you submit your application, you guarantee that all information provided in your application is true, complete and not misleading.
  • You must make sure that the proposed activity you want VicHealth to fund complies with relevant statutes, regulations, by-laws, mandatory codes and the requirements of any Commonwealth, State, Territory or Local Authority.
  • It is your responsibility to be aware of laws and other rules that are relevant to your work. These laws may include, for example, classification and censorship, Indigenous Cultural and Intellectual Property, privacy issues, employment law, working with children regulations, and laws governing filming in public.
Privacy of your information View more
  • When you apply for funding, VicHealth collects information about you and your organisation. This information is kept safe and private. 
  • We use the information we collect from your funding application in the following ways:

o looking after your application and assessing it
o contacting you about your application
o reporting on the funding program.

  • We may sometimes use your contact details to send you information about other VicHealth activities. If you don’t want us to do this, you can let us know at any time. 
  • The following laws say how your information must be looked after by VicHealth:

o Privacy and Data Protection Act 2014
o Public Records Act 1973
o Charter of Human Rights and Responsibilities Act 2006
o Health Records Act 2001.

Freedom of Information requests View more
  • VicHealth is a government-funded agency, so any member of the public can request access to our files. This may include information about funding applications. 
  • If anyone requests information from VicHealth that involves your information, the Freedom of Information Act 1982 says that you have the right to comment on this request. The Act also says that certain documents (for example, ones that have your personal information in them) don’t have to be shared. 
Intellectual property View more
  • When you create a funding application, you are the copyright holder of anything you write or create for it. You must write the application yourself, without copying anything from another source. 
  • If you use anyone else’s writing, pictures, images or names in your application, you must have their permission to use them. You must be able to show us this permission in writing. If the person is a child or has died, you must have the permission of their legal guardian or heir. 
  • You must not repeat or reuse an application that you have made before, to VicHealth or to any other body. 
  • Your application must not contain anything that could damage VicHealth’s name. 
  • If the use of any part of your application infringes anyone else’s rights to copyright or privacy, you will be liable to VicHealth for any action taken against us as a result.
  • When you submit a funding application to VicHealth, you grant VicHealth a worldwide, exclusive, transferable, royalty-free, perpetual, irrevocable license (including a right to sub-license) to use, reproduce, distribute, adapt, derive, transmit, publish, communicate, display and perform (publicly or otherwise), the application and any application materials for the purpose of evaluating the application. This means that we can use your application in any way that we need to, in order to assess it. 
  • If you would like additional information about copyright and intellectual property rights, please visit the Australian Copyright Council website.
Finding out if your application was successful View more
  • We will email you to let you know the outcome of your application. Successful applicants will also be listed on the VicHealth website.
  • VicHealth will decide which applications to fund and how much money to give them. 
  • If your application was successful, you will have to sign a contract with VicHealth before you can receive any money. See Important conditions of funding above.