Advancing Gender Equality in Sport for Women and Girls Frequently Asked Questions as of 1 March 2017.


FAQ’s will be updated weekly until the conclusion of the funding round 2:00PM Friday 10 March 2017.

Program Funding Round Questions View more

1. Can community sporting clubs apply?
Unfortunately no, community sporting clubs cannot apply for Advancing Gender Equality in Sport for Women and Girls funding.

Community sporting clubs are encouraged to apply for funding through VicHealth’s Active Club Grants.

2.Can my sport apply for both Profile Raising and Participation funding?

Yes, if you are an eligible NSO or SSA. Elite teams cannot apply for Participation funding.  

You would need to demonstrate in your applications how receiving funding under both streams would significantly amplify the value for VicHealth and create greater opportunities and impact than funding in one stream alone could offer.

3. If I apply for funding under both Profile Raising and Participation can I just complete one application form?

No, if you want to apply for both you will need to complete two separate applications for each stream. Including the statement in each application about how receiving funding under both streams would significantly amplify the value for VicHealth and create greater opportunities and impact than funding in one stream alone could offer.

4. What’s VicHealth’s position on gender targets for sporting organisation boards?
To receive VicHealth funding, State Sporting Associations, Regional Sporting Assemblies, national and elite sporting organisations will be required to have a minimum of 40% self-identified female Board representation by 1 July 2019.

5. How will VicHealth implement this policy?
The implementation of this position will apply to all new contracts from early 2017 (of a minimum of 18 months) for VicHealth funding with the selected sporting bodies as follows:

  • New contracts with sporting bodies that commence prior to 1 July 2019 will include a requirement to commit to achieving the 40% target by 1 July 2019. 
  • New contracts with sporting bodies that commence from 1 July 2019 will include a pre-requisite to have reached 40% target to receive funding.
VicHealth will be releasing further information as to the implementation of this position to funded sporting organisations over the coming months.

6. How does this relate to sporting organisations about to enter new funding agreements with VicHealth prior to 1 July 2019?

New funding agreements with sporting organisations entered into prior to 1 July 2019 will not be required to meet the 40% female representation on their boards in order to be funded. However, VicHealth will include a requirement to commit to achieving the 40% target by 1 July 2019. Failure to meet this requirement may result in termination of VicHealth funding.

7. What will happen for new multi-year funding agreements that commence before 1 July 2019 and conclude post 1 July 2019? (for example a 3-year agreement for the period 1 July 2017 to 30 June 2020) 

Where a new funding agreement spans multi-years, VicHealth will include a requirement for funded sporting organisations to commit to achieving the 40% target by 2019. Failure to meet this requirement by 1 July 2019 may result in termination of VicHealth funding.

8. What if my sporting organisation is unable to achieve the 40% target by 1 July 2019?
VicHealth is working with Sport and Recreation Victoria and Vicsport to build capacity of sports to achieve this target.

VicHealth recognises that sporting organisations vary, and that a range of factors may impact on whether a sporting organisation can achieve the 40% target by 2019.

Should this occur, VicHealth will consider these scenarios on a case by case basis. Sports who identify challenges are encouraged to make contact and advise VicHealth early.

Participation Funding Specific Questions View more

1. How much money should we request?
Funding requests can be made for any amount. The typical funding grant we envisage is anywhere between $100,000 to $250,000 per annum - but it will vary with each project. Remember we do expect you to employ a suitably qualified full time staff member (FTE) to manage your project so consider this expenditure in your request.

2. Is VicHealth looking for new innovative approaches or expanding proven programs to engage one of the life stages? 

The primary purpose of this participation funding is to get less active females from the VicHealth identified life stages more active.

If your sport is considering developing a new program/competition/product we will need to see that it can be both delivered and have a strong potential to scale and grow within the 3 year period. VicHealth have a strong expectation that a new program/competition/product will be up and running well within the first year of funding in order to expand its reach into the second and third year.

Where your sport has a proven program/product (that may be currently aimed at a more general audience) you will need to demonstrate that it can be effectively repurposed or tailored to reach and engage one of the female life stages.

 

3. What is VicHealth looking for when they say to provide ‘new participation opportunities’? 

A new opportunity is one that is not currently tailored or available to less active females in one of the four female life stage/s. This could be achieved through engaging less active females who haven't been involved in your sport before, or reengage past participants who are no longer involved in your sport. Opportunities to provide a new participation opportunity could be:

  • A brand new product, program or competition developed specifically for the audience, e.g. new social competition or a new league for novices, specific program targeting mothers.
  • An existing NSO or international program that could be trialled and rolled out in Victoria for the first time targeted for and tailored to one of the target female life stages.
  • Repurposing or modifying an existing program, product or competition for one of the four female life stages. It might be a program designed for males that could be tweaked or a program that has been targeted to a different age group previously, e.g. adapting your cardio blitz program to become a lower intensity for women 25+ with no children.
  • Building on one of your sports existing competition or program opportunities to accommodate the chosen female group, e.g. adding a social D grade competition level to your existing pathway to engage women 18-24. 


4. If a sporting organisation is funded by VicHealth under another program (eg State Sport Program or Innovation Challenge: Sport) is there an opportunity to re-purpose this program to create new participation opportunities for one of the four female life stages? 

Yes, however your sport would need to clearly be able to demonstrate:

  • The changes that will be made to the program to uniquely tailor it to one of the four female life stages (e.g. how will the program differ to your existing program and how will it add significant value beyond your existing program outcomes)
  • Need for the program: clear evidence that the funded program is not currently offered to women from one of these life stages (e.g. it’s a men’s program) or females from this life stage are not participating in high numbers
  • How the funding would enable your sport to achieve accelerated reach and growth to one of the four female markets with this proven product
  • How is what your seeking funding for under this program distinctly different to what has been previously/currently funded by VicHealth under another program


5. What does VicHealth’s mean by 1 EFT?

VicHealth expects that sports funded under this program will allocate a project manager whose sole responsibility is to deliver the funded project. This role will be the equivalent of 38 hrs per week dedicated to the project.

VicHealth’s preference is to have one person in the role with the appropriate skills, experience and expertise to deliver the project. However, VicHealth will be open to discuss alternate options where there may be a split of the full time EFT across 2 people e.g. One staff member working operationally on the project 4 days per week with a second staff member providing the strategic support to the project 1 day a week. VicHealth will not support an arrangement where the role would be split across more than 2 people.


6. Can we put in more than one application for the participation funding? 

VicHealth’s preference is that sports focus on one participation opportunity in order to submit the best proposal possible.

We encourage sports to spend the time needed to plan and scope in detail one participation opportunity that best fits the female life stage you have chosen. It will need to demonstrate you have clearly considered the physical activity life stage insights, identified a participation offering that is well tailored to address the needs, motivations and barriers for that group of females as well as the strategic fit for your organisation.

As a significant amount of time is required to consult, plan and develop a robust proposal, submitting more than one proposal may undermine the quality of one or both given the funding submission deadlines are approaching.


7. Can we put in an application that targets more than one female life stage?

VicHealth’s preference is that sports focus on one primary female life stage and that your new opportunity is specifically tailored to engage the chosen female segment and tap into their motivations.

The physical activity life stages snapshots demonstrate there are clear differences across the four female life stages in respect to lifestyle, demands, needs, motivations, barriers and opportunities. Therefore the detail of the participation opportunity, when it is offered, how it is communicated and how women are engaged would need to clearly align with the insights relevant to that female life stage.

Given the nuances of each female life stage, focusing on more than life stage may dilute the quality and specificity of your offering and its ability to effectively engage with the target life stage.

A one size fits all approach is not what is VicHealth is looking for.


8. Will VicHealth fund the geographic expansion of an existing program already engaging females?

No, just extending the geographic reach of an existing women’s program/product will not be considered a strong proposal (e.g. if you currently have a program in a particular location targeting 18-24 year olds and want to take it to new regions, this would not be suitable to apply for under this program).

Profile Raising Funding Specific Questions View more

1. How much money should we request?

Funding requests can be made for between $100,000 to $250,000.

2. We have activity taking place this financial year that fit with this, should we include in our submission?

No we are looking to fund activity from July 2017

3. Is VicHealth interested in activity taking place outside of Victoria but that would have national reach?
VicHealth is most interested in Victorian activity with Victorian reach, although we welcome relevant national activity as part of this funding that can deliver significant reach to Victorian audiences

4. Can we put in more than one application for the profile funding? 

VicHealth’s preference is that eligible organisations focus on one profile opportunity in order to submit the best proposal possible.

5. How does VicHealth define Elite Sporting Teams?

Elite Sporting Teams are defined as having teams in elite sporting competitions, or as determined on a case by case basis by VicHealth.

6. Can a Professional Sporting Body apply?

As outlined in the guidelines Professional Sporting Bodies are not eligible to apply.

7. Can a Sports Club apply?

As outlined in the guidelines Sports Clubs are not eligible to apply

8. Can a Professional Sporting Body or Sports Club apply in partnership with an Elite Sporting Team, State Sporting Association or National Sporting Organisation?

Yes providing the Elite Sporting Team, State Sporting Association or National Sporting Organisation is the lead applicant.

9. What is the minimum reach an organisation needs to be able to achieve to be eligible?

VicHealth has not set minimum reach figures. We will be partnering with organisations that can achieve strong reach to our target audiences along with having strong marketing expertise to promote the initiative and a strong commitment to gender equality. Through the initiative, and across all funded partnerships, VicHealth is seeking to create millions of opportunities to reach and engage Victorians with important messages around gender equality in sport.

10.  Where can I find VicHealth’s Marketing and Communication template and how do I upload it with my application?

You can find VicHealth’s Marketing and Communication template under the ‘Apply’ tab here: https://www.vichealth.vic.gov.au/funding/profileraising. This can be uploaded as a supporting document once you are in the application portal. You do not have to use the VicHealth template, you can upload your plan in your preferred format.