Funding for Community Sporting Clubs. Last updated: 21 Feb, 2017

Submit your application by 4pm, 10 March 2017.

Active Club Grants 2016-17

Are you a community sport club looking to increase the number of people participating in your club activities?

In 2016–17, VicHealth’s Active Club Grants will provide funding to increase the opportunities Victorians have to participate in community sport clubs.

The funding will prioritise two outcome areas:

  • Outcome area 1: Female participation 
  • Outcome area 2: Participation in social and modified forms of sport

VicHealth is inviting Victoria’s community sporting clubs to address these factors by either creating new sport opportunities or by implementing, within your own club, an existing program created by a State or National sporting organisation.

Submitting an application

Outgoing link

Please watch this short Prezi to familiarise yourself with the Active Club Grant process.

To complete your application, you will need to:

  • Have your clubs Incorporation Number, ABN and bank account details
  • Register your details on the Funding Application System
  • Complete an online Eligibility and Compliance check
  • Complete the online application.
Outcome area 1: Increasing female participation in sport View more

VicHealth funding is available to get more women and girls involved in sport. Funding will be awarded to clubs looking to establish new female teams or to deliver new activities, programs or competitions.

More than two-thirds of Australian women aren’t getting enough exercise to benefit their health. Victoria’s community sport clubs have an important role to play in encouraging women and girls to get involved.

VicHealth research has found that there a number of reasons why women and girls are less likely to play sport, including:

  • no suitable physical activity opportunities on offer
  • the timing of the activity
  • the perception that you need a high skill level to play the sport
  • other competing priorities, like study, work, home life or family
  • low confidence in their ability to play the sport
  • difficulty in prioritising physical activity in their lives.

What's on offer?

VicHealth will support clubs to implement new sport participation opportunities specifically for women and girls, with the intention that these activities can continue into future years. This includes costs to establish new teams, activities, programs or competitions.

If you have established a new participation initiative for women or girls in your club from 1 January 2015 onwards, you are also eligible to submit an application. To be successful your club will need to demonstrate how the grant will strengthen or expand your existing efforts to get more women and girls involved in the initiative.

VicHealth will provide clubs with funding for:

  • core equipment needed by the club to conduct sporting activity for women and girls (e.g. fit-for-purpose uniforms, bats and balls, equipment required to implement a State Sporting Association or National Sporting Organisation program)
  • start-up costs associated with participation activities or programs that attract women and girls who would not normally participate in sport (e.g. education, accreditation, training  or licence fees to become a qualified deliverer of female participation activities)
  • reference or resource materials required to implement a State Sporting Association or National Sporting Organisation program (e.g. videos, training manuals).
  • core safety or injury prevention items to ensure safe participation (e.g. goal padding, helmets)
  • a combination of the above.
  • Note: this does not include activities expected to be covered by the club or participants, such as venue hire, team registrations, insurance, individual player registrations or one-off or ongoing fees for coaches, umpires, instructors, trainers/physiotherapists or other paid officials to deliver sessions.

Funding criteria

VicHealth will be assessing applications based on the following criteria:

Criteria

Detail

What

  • What is the participation opportunity your club intends to implement for women and girls? (E.g. clear outline of what the club intends to implement).

Why

  • Why is your club looking at introducing the opportunity for women and girls?  (E.g. clear rationale to support the proposed participation opportunity)

When

  • When will the participation opportunity commence? Note: it must commence within six months of receiving the grant.

Who

  • Who will benefit from the new participation opportunities created for women and girls? (E.g. older adults, parents of existing children participants, people that have retired from competitive sport, school groups, people that have not experienced our sport, entry program for new junior participants, people with a disability)

Sustainability

  • How will the participation opportunity for women and girls continue to run beyond the initial VicHealth funded period? (e.g. continuity of program or team, skills transfer, plans to covers ongoing costs, club structures to oversee female participation, plans to attract more participants into the future)

Opportunities created

  • How many participation opportunities will be created for women and girls to participate in sport activities provided by the club? (e.g. introduction of a new female team providing 12 players with opportunities to participate over 16 weeks)

Participation impact

  • How many participants will benefit from the new participation opportunities created for women and girls?

Partnerships

  • Who will you partner with to support your activities, and what role will these partners play to ensure a successful participation opportunity for women and girls? (e.g. State Sporting Association, Regional Sports Assembly, local government)

Community

  • When assessing your grant application, VicHealth will consider the social and economic disadvantage in your club’s local area using the Socio-Economic Indexes for Areas (SEIFA).


Outcome area 2: Supporting social and modified sport View more

Through this grant, VicHealth will increase access to social or modified sport programs through sport clubs.

Social sport includes more flexible and social and less structured opportunities, with a focus on fun and social interaction, and less emphasis on performance, results and competition. This includes programs primarily for fun and friendship, to introduce someone to a sport, to bring people back to sport or to keep people that may drop out due to injury or other circumstances.

Modified sport includes making changes to sports activities to best suit the needs and abilities of inactive or somewhat active people. This includes programs designed for juniors new to a sport, sport-based fitness activities or programs designed for people with a disability. Sports can be modified based on factors such as age, disability, skill level, fitness level, facility availability, location or time.

Examples include:

  • the size and type of equipment (e.g. junior lawn bowls, adaptive equipment to suit people with a disability)
  • playing area and goals (e.g. mini-soccer pitches, junior footy)
  • duration of games and changes to rules and/or scoring (e.g. Fast 4 Tennis)
  • team sizes and interchanges (e.g. 3 on 3 Basketball, AFL 9s)
  • variation of rules to suit skill level/ability (e.g. Walking Soccer).

Why?

Sport clubs are great at providing opportunities to participate in traditional sporting codes and activities. But research shows that many people – particularly people who are less physically active – are interested in more fun, flexible and social activities.

Due to changes in how people spend their leisure time, many Victorians are looking for sport opportunities that fit within their lifestyle, rather than having to fit their lifestyle around sport.

VicHealth wants to support your club to provide a wider range of opportunities for people to get active, whatever their background or ability. Through this grant, VicHealth will increase access to social or modified sport programs through sport clubs.

VicHealth understands the costs associated with running new sport participation programs can be a barrier for clubs. To increase the number of flexible sport opportunities available to the community, VicHealth will support community clubs to kickstart or expand on existing social or modified sport programs that will engage new groups of people to be active through sport, or bring people back to playing sport.

What's on offer?

VicHealth will fund start-up costs for your club to establish a social or modified sport program with the intention that these activities can continue into future years.

If you have established a social or modified sport program in your club from 1 January 2015 onwards, you are also eligible to submit an application. Your club will need to demonstrate how the grant will strengthen or expand your efforts to engage more people participating in the program.

VicHealth provide clubs funding for:

  • core participation equipment required to run the program  (e.g. equipment required to implement a State Sporting Association or National Sporting Organisation program)
  • start-up costs associated with participation activities or programs that attract less active Victorians who would not normally participate in sport (e.g. education, accreditation, training  or licence fees to become a qualified deliverer of  the social or modified sport activities).
  • reference or resource materials required to implement a State Sporting Association or National Sporting Organisation program (e.g. videos, training manuals).
  • core safety or injury prevention items to ensure safe participation (e.g. goal padding, helmets)
  • a combination of the above.
  • Note: this does not include activities expected to be covered by the club or participants, such as venue hire, team registrations, insurance, individual player registrations or one-off or ongoing fees for coaches, umpires, instructors, trainers/physiotherapists or other paid officials to deliver sessions

Existing programs:

Many social and modified programs have been created by State Sport Associations or National Sporting Organisations. VicHealth will provide funding to clubs to implement these programs to get more people participating. Football Federation Victoria’s Summer Sevens and Bowls Victoria’s Jack Attack are great examples of sport programs catering for different audiences.

New programs:

Clubs may introduce their own social or modified program where an existing State Sporting Association or National Sporting Organisation program is not available or suitable, or where no social or modified sport programs exist for that sport.

Funding criteria

VicHealth will be assessing applications based on the following criteria:

Criteria

Detail

What

  • What is the participation opportunity your club intends to implement for less active Victorians? (E.g. clear outline of what the club intends to implement).

Why

  • Why is your club looking at introducing a social or modified sport program?  (E.g. clear rationale to support the proposed participation opportunity).

When

  • When will the participation opportunity commence? Note: it must commence within six months of receiving the grant.

Who

  • Who will benefit from the new participation opportunities created? (E.g. older adults, parents of existing children participants, people that have retired from competitive sport, school groups, people that have not experienced our sport, entry program for new junior participants, people with a disability)

Sustainability

  • How will the social or modified sport opportunity participation opportunity continue to run beyond the initial VicHealth funded period? (e.g. continuity of program or team, skills transfer, plans to covers ongoing costs, club structures to oversee female participation, plans to attract more participants into the future)

Opportunities created

  • How many participation opportunities will be created for less active Victorians to participate in sport activities provided by the club? (e.g. a program for 50 participants)

Participation impact

  • How many participants will benefit from the new participation opportunities created for less active Victorians?

Partnerships

  • Who will you partner with to support your activities, and what role will these partners play to ensure a successful social or modified sport opportunity (e.g. State Sporting Association, Regional Sports Assembly, local government)

Community

  • When assessing your grant application, VicHealth will consider the social and economic disadvantage in your club’s local area using the Socio-Economic Indexes for Areas (SEIFA).


Funding levels View more

Funding is available at two tiers. 

Your club is eligible to apply for funding at both tiers and across both outcomes; however your club can only be successful once.

Tier 1: Up to $3,000 – Open to all eligible clubs.

If your club applies under the $3,000 category, you may request a maximum of $500 for marketing, promotional or other publicity activities to help promote the program or participation opportunity to the community.

Tier 2: Up to $10,000 (limited to 10 successful grants per round)

The $10,000 funding grant is open to clubs that can make a big impact to people engaging in physical activity. This grant might suit large clubs with a membership base of over 200 or multiple teams; clubs trying to reach a large number of community members; or clubs in areas experiencing significant population growth.

If your club applies under the $10,000 category, clubs can request a maximum of $1000 for marketing, promotional or other publicity activities to help promote the program or participation opportunity to the community.

All applications must be submitted online in accordance with timelines and processes outlined.

Funding level requirements

Tier 1: $3,000

Your club is required to:

  • complete the application form. Please register and apply online for VicHealth’s Active Club Grants using the online application system. You will need to register your details before completing the application form
  • provide pricing quotes for all items or activities intended to be purchased under the grant (includes quotes from suppliers, letters/emails from relevant organisations, screenshots of costs).

Tier 2: $10,000

Your club is required to:

  • complete the application form. You will need to register your details before completing the application form. Please register and apply online for VicHealth’s Active Club Grants using the online application system
  • provide pricing quotes for all items or activities intended to be purchased under the grant (includes quotes from suppliers, letters/emails from relevant organisations, screenshots of costs).
  • submit a 90 second video to explain how the program will benefit the club and create new opportunities for people to participate in sport. As 90 seconds is not a long time, you will need to make it relevant. Just talk to a camera. You can even record yourself on your smart phone. VicHealth will be assessing the quality of the program, not the quality of the video.
  • provide video consent form

Eligibility View more

Your club should apply if you are looking to increase participation in your community through participation initiatives for women and girls, or social or modified sport programs. VicHealth invites community sport and active clubs to work with partners and community members to engage more people to participate and be physically active.

To be eligible to apply for a grant, an applicant must:

  • be a community sporting club where the club’s primary sport activities align with a recognised State Sporting Association under the classification provided by Sport and Recreation Victoria
  • be an incorporated association, a company limited by guarantee or an unincorporated association that has partnered with an incorporated Auspicing Body such as a State Sporting Association
  • be based in Victoria and conduct activities in Victoria
  • have acquitted previous grants awarded to it by VicHealth (to the satisfaction of VicHealth)
  • have not received an Active Club Grant in the past two financial years. However this condition will be removed for clubs that demonstrate disadvantage and hardship due to flood, drought, bushfires or other natural disasters.

Aboriginal community controlled/led sport clubs are also encouraged to apply.

Who isn’t eligible to apply?

  • Local governments, Regional Sports Assemblies, State Sporting Associations, or National Sporting Organisations.
  • Schools, churches, community support groups or health services.
  • Professional sporting bodies and elite sporting teams.
  • Sports where the intention is to deliberately injure or inflict harm on another individual.
  • Active recreation clubs/organisation.

Where to seek advice

  • We strongly advise you contact your relevant State Sporting Association or National Sporting Organisation to discuss potential opportunities for your club to administer a program for your community.
  • Sport development staff from local governments or Regional Sports Assemblies can also provide advice on how to implement programs that will attract new audiences to your club. 


Assessment View more

Stages of assessment

Stage 1 - Screening process to determine eligibility and review completeness of application.

Stage 2 - All applications will be reviewed and shortlisted.

Stage 3 - Shortlisted applications will be reviewed by a panel of experts representing the sport, physical activity and health promotion sector. The panel will assess the merits of applications and determine how best to allocate the pool of funding.

Stage 4 - Clubs will be advised by email of the outcome of their application.

Ineligible items

What we will not fund

  • Equipment that is not transferable (e.g. fixed netball posts).
  • Equipment that will not remain the property of the club/organisation.
  • Personal items of equipment (e.g. mouthguards, ankle supports, shoes, boots, drink bottles).
  • Electronic equipment (e.g. televisions, projectors, computers, data recording, software, iPads, audiovisual equipment).
  • Equipment that has already been purchased.
  • Reference or resource materials not related to a program (e.g. videos, training manuals).
  • Food, beverages and other related supplies.
  • One-off or ongoing team registrations, insurance, individual player registrations or fees (e.g. full or subsidised cost of coaching, umpires, instructors, trainers/physiotherapists or other paid officials to deliver sessions)
  • Training of members/volunteers not related to program (e.g. food handling).
  • Equipment to be owned or controlled by an external agent (e.g. local government, sport and recreation centre).
  • Equipment used to prepare or maintain playing arena or surface (e.g. rollers and mowers, turf wicket covers).
  • Preventative maintenance (e.g. patching repairs of artificial grass).
  • Capital works (e.g. permanent shade structures, permanent fencing, fixed lighting, permanent practice wickets, ramps and other permanent fixtures).
  • Seating.
  • Vehicles, motors, trailers and accessories, including fuel
  • Purchase of land.
  • Operational costs.
  • Court or venue hire.
  • Other items deemed not to be core to the sport conducted by the club.

A full list of ineligible equipment items can be found here.


Key dates View more
 Activity Date
Opening date 6 February 2017
Closing date 4pm, 10 March 2017
Outcome notifications May 2017
Funding commences June 2017