Closed Last updated: 04 Mar, 2016

The 2015-16 funding rounds are now closed. The 2016-17 rounds will open in August 2016.

Active Club Grants 2015-16 Round One recipients

Getting more people physically active through sport

Why?

What is on offer?

What are the dates?

Applying

Assessment

Notification and payment

What if I still have questions?

Financial reporting


Active Club Grants 2015-16 Round One recipients

For a full list of recipients for Round One of the 2015-16 Active Club Grants, click here (PDF, 213KB)

Getting more people physically active through sport


VicHealth’s Active Club Grants offer funding to community sport and recreation clubs to increase or maintain participation through their club, by purchasing core equipment.

Core sporting equipment is needed by the club to conduct its sport and active recreation activities. This may include game equipment, playing uniforms or injury prevention items.

VicHealth is looking for clubs to outline how they can provide opportunities for more people to participate in sport through their club, or how they can keep people participating. This might include establishing new teams, programs or competitions; offering participation opportunities to new audiences; replacing equipment that is unsuitable or unsafe for use; or making participation safer through purchasing injury prevention items.  


Why?


Regular physical activity is an important factor in promoting good health and preventing chronic disease in Australia. VicHealth wants to ensure clubs have access to core equipment to encourage more people to be physically active through sport and active recreation.

VicHealth proudly supports the role Victorian community sporting clubs and organisations play in improving health and getting people active through playing sport. We have a focus on enabling sporting organisations to get ahead of participation trends by building more welcoming and flexible approaches to organised and social sport, as outlined in the VicHealth Physical Activity, Sport and Walking Strategy



 Increasing participation Maintaining participation
Less than a third of Australians get enough physical activity every day. Australian Physical Activity Guidelines says that adults should be active on most days and accumulate at least 2½ hours of moderate activity every week. Participation in sport is a great way for people to improve their physical health and their mental wellbeing. Keeping people actively involved through sport is an important way to be regularly active for good health. Sporting clubs need to provide an experience to the community that provides ongoing value to encourage continued participation. Having the right core equipment can play an important role in retaining participants.
Many clubs are looking at new ways to increase participation in their sport. Having the right core equipment is important to offering activities through a club. It might be purchasing modified equipment, new equipment for social teams or new programs, or providing equipment to reduce costs for new participants. Ensuring clubs have appropriate equipment can help to reduce overall costs for participants. It might be purchasing first aid kits, protective playing gear or replacing outdated equipment that is now unsafe for use.

Think about what your community wants, and what equipment you need to encourage more people to play sport or continue participating.


What is on offer?


VicHealth is offering two levels of funding. Clubs can apply for up to $3,000 or apply for up to $10,000. 

Clubs can submit an application for funding at both funding levels. Both applications will be subjected to the assessment process, and if successful only one application will be eligible for funding.  

The Active Club Grants program is a competitive funding round. Submitting an application does not guarantee funding. VicHealth recommends clubs carefully review the application criteria before applying.

 


$3,000

Clubs can apply for up to $3,000 for core equipment that will help to increase or maintain participation through their club. 

The application and assessment process is outlined below.


$10,000

VicHealth is inviting clubs that can make a big impact to apply for up to $10,000 to enable a greater number of Victorians to start, or continue being physically active through sport. Up to ten grants will be offered in each funding round, with a maximum of 20 clubs funded each financial year. 

This grant might suit large clubs with a high number of members and teams, clubs that are seeking to implement new programs and activities to increase participation, clubs trying to reach new community members, or clubs that can demonstrate significant community demand and interest in participating in sport at the club.



What are the dates?


There are two opportunities each financial year for eligible clubs to apply, allowing hundreds of clubs to benefit each year. 


2015-16

 Funding round Opening date Closing date and time Notifications anticipated by 
Round Two Monday 1 February 2016 Friday 4 March 2016 – 4:00pm May 2016

2016-17

 Funding round Opening date Closing date and time Notifications anticipated by 
 Round One Monday 1 August 2016 Friday 2 September 2016 – 4:00pm November 2016
 Round Two Monday 6 February 2017
Friday 10 March 2017 – 4:00pm May 2017

2017-18

 Funding round Opening date Closing date and time Notifications anticipated by 
 Round One Monday 31 July 2017 Friday 1 September 2017 – 4:00pm November 2017
 Round Two Monday 5 February 2018 Friday 9 March 2018 – 4:00pm May 2018

Applying


Outgoing link

Please watch this short Prezi to familiarise yourself with the Active Club Grant process.

Important documents

Before applying, please ensure you have thoroughly read and understood the:

Terms and Conditions - $3,000

Terms and Conditions - $10,000

List of Approved Items

YouTube Privacy Instructions

VicHealth Privacy Statement

VicHealth Website Terms of Use

Auspice Organisation Template Letter


How can I apply?

$3,000

Clubs are required to:

  • Complete the application form. Please register and apply online for VicHealth’s Active Club Grants using the online application system. You will need to register your details before completing the application form.
  • Provide pricing quotes for equipment intended to be purchased with the grant. 

$10,000

Clubs are required to:
  • Complete the application form. You will need to register your details before completing the application form. Please register and apply online for VicHealth’s Active Club Grants using the online application system. 
  • Provide pricing quotes for the equipment intended to be purchased under the Grant.
  • Submit a 90 second video to explain how the Grant will be used to increase or maintain participation. 90 seconds is not a long time, so you will need to make it tight and get straight to the point. Communicate your project quickly and clearly. It's easy. Just talk to a camera. You can even record yourself on your smart phone! VicHealth will be assessing the quality of the idea, not the quality of the video footage. 

Who can apply

To be eligible for to apply for the Grant, an applicant must be:

a) sporting clubs recognised by a State Sporting Association under the classification provided by Sport and Recreation Victoria; or
b) Victorian community sport and active recreation clubs/organisations, where the purpose of the Funds is to enable physical activity participation (e.g. scout groups and girl guides); or
c) Aboriginal community controlled/led sport clubs 

The organisation must be:
i) an incorporated association,
ii) a company limited by guarantee 
iii) an unincorporated association that has partnered with an incorporated Auspicing Body such as a State Sporting Association;


Who can not apply 

• Clubs that have received an Active Club Grant in the past two financial years. Click here to check if your club is ineligible for this funding round.
• Schools, churches, community support groups, health services
• Local government authorities
• Professional sporting bodies and elite sporting teams, including state or regional representative teams
• Regional Sports Assemblies, State Sporting Associations
• Sports where the intention is to deliberately injure or inflict harm on another individual 



Assessment


Stages of assessment

Stage 1 – Screening process to determine if the applicant is eligible and all essential information has been provided.

Stage 2 – An assessment group will review all applications and provide a shortlist of applications.

Stage 3 – Shortlisted applications will be reviewed by a panel of experts representing the sport, physical activity and health promotion sector.

Clubs will be advised by email of the outcome of their application, and key next steps to accept the grant and timelines of media announcements.


What criteria will my application be assessed on?


If your club is deemed eligible and passes the screening process, applications will be assessed on the following assessment criteria.

Criteria $3,000 Assessment Criteria $10,000 Assessment Criteria
Rationale and impact • Requested equipment is core to the sport and active recreation activities provided by the club
• Club is addressing an identified need by using core equipment to:

o increase participation
o maintain participation 
o both

• The number of existing or future participants who will benefit 
• The long term impact of this equipment for the club
• Requested equipment is core to the sport and active recreation activities provided by the club
• Club is addressing an identified need by using core equipment to:

o increase participation
o maintain participation 
o both

• The number of existing or future participants who will benefit 
• The long term impact of this equipment for the club
 Club details • Geographic location of the club - relative socio-economic advantage and disadvantage
• Geographic location of the club - relative socio-economic advantage and disadvantage; and
• Clear outline of the strategic vision and purpose of the club; and
• Demonstrated  current membership base of over 200; and/or
• Identified significant community need for greater participation
opportunities though the club (e.g. located in an area with a growing population; located in an area experiencing a change in population demographics etc.)

Grant management • Ability of club to purchase equipment within six months of receiving funds

• Ability of club to purchase equipment within 12 months of receiving funds 

• Outline of how the club will manage the grant to ensure delivery of outcomes 

• Provision of a most recent certified (signed by the club Treasurer) or audited 

Statement of Financial Performance (Income and Expenditure Statement) and/or Statement of Financial Position (Balance Sheet)

• Identification of partners (e.g. State Sporting Association, Regional Sports Assembly, Local Government) to support the club to increase or maintain participation through the grant


What we will fund

• Core sporting equipment is equipment deemed core for the club to conduct its sport and active recreation activities, and be used to increase or maintain participation through the club. This may include game equipment, playing uniforms or injury prevention items.

 

What we will not fund

•automated external defibrillator (AED)
•equipment that is not transferable
• equipment that will not remain the property of the club/organisation
• personal items of equipment (eg, mouthguards, ankle supports, shoes, boots, drink bottles)
• electronic equipment (eg, televisions, projectors, computers, data recording, software, iPads, audiovisual equipment)
• equipment that has already been purchased
• reference or resource materials (eg, videos, training manuals)
• fees (coaching, participation)
• training of members/volunteers 
• equipment to be owned or controlled by an external agent (eg, local government, sport and recreation centre)
• equipment used to prepare or maintain playing arena or surface (eg, rollers and mowers, turf wicket covers)
• preventative maintenance (eg, patching repairs of artificial grass)
• capital works (eg, permanent shade structures, permanent fencing, fixed lighting, permanent practice wickets, ramps and other permanent fixtures)
• seating
• vehicles, motors, trailers and accessories
• purchase of land
• other items deemed not to be core to the sport and recreation activities conducted by the club
• core operational costs
• equipment being purchased primarily for the benefit of sponsors, promotion or marketing


Notification and payment


Payment and acquittal of funds

Upon being successful, VicHealth will provide applicants with a Recipient Created Tax Invoice (RCTI) and remittance advice in relation to payment of funding. This is a VicHealth generated invoice. Your club is not required to raise a separate invoice.


Successful Organisations are required to keep full and accurate financial records relating to the receipt and expenditure of the Funding.  Successful Organisations must retain those records for a period of at least 7 years following the termination or expiration of the Program.  VicHealth may request access to those records upon providing written notice to the Successful Organisation.

VicHealth will, at random, audit 20% of the total number of Successful Organisations.  If requested by VicHealth, You must provide a financial acquittal (in the form provided by VicHealth) and provide accurate financial records as required under clause 30 above, for the items purchased with the Funds. The financial acquittal must be signed by a person in senior management authorised to sign financial documents on behalf of the Successful Organisation. In the event that VicHealth determines that the Funds have not been expended in accordance with these Terms and Conditions VicHealth may (at its sole discretion) require You to promptly repay all or part of the Funds.


We want to see the impact of the Active Club Grants

Successful applicants are encouraged to submit photos and/or video footage that illustrate how more Victorians are being engaged in physical activity For clubs that receive up to $3,000, submitting photos is optional, but strongly encouraged. For clubs that receive up to $10,000,  submitting photos is a requirement of the grant. 

If you are providing VicHealth with any video or photographic material, please download and complete the VicHealth Photo Consent Form and submit with the video/photos.


What if I still have questions?


Check out the Frequently Asked Questions.

Please contact us at activeclub@vichealth.vic.gov.au or (03) 9667 1380. We will review every email and voicemail and respond as soon as possible. 




Financial reporting

Click here for the 2015-16 Round One VicHealth Active Club Grant Certified Financial Statement.

Click here for the 2014-15 Round Two VicHealth Active Club Grant Certified Financial Statement.